Administrative Assistant

Location: Los Angeles, CA

Department: Stephen Wise Temple and Wise Schools

Type: Full Time

Min. Experience: Mid Level

Wise School Early Childhood Center

Administrative Assistant

About The Position

The Wise School Administrative Assistant assists with the operations of the Early Childhood office and is responsible for providing support to the Administrative Staff, Teachers, and Parents.  This position reports to the Office Manager.                                                       

About Us

Our campus is located on the Mulholland Corridor of the Santa Monica Mountains and encompasses 19 acres.  Wise School is the place where 4,000 years of tradition inspires 21st century learning. We have approximately 600 students from Early Childhood through 6th Grade. There are close to 80 members of faculty and staff. 

About You

Flexibility and “can-do” are an essential part of your repertoire.  You have a natural ability to collaborate well with all levels of our staff, administration and parents, and can forge outstanding relationships among the entire Wise community.  You handle multiple projects and stressful situations, and have the ability to work within constraints with a sense of humor and resilience.  You’re able to work in a fast-paced office and handle the administrative responsibilities with competence, character, and a minimum of drama.

Job Responsibilities

  • Interact with parents’ needs, both in-person and on the phone
  • Order supplies, snack and coordinate special events
  • Support the administrative needs of the Director, Assistant Director, Parenting Coordinator and Office Manager
  • Update and maintain student records databases and emergency binders
  • Oversee enrichment and extended day programming
  • Manage schedules for the school

Minimum Qualifications

  • High School Diploma or equivalent  
  • 2 years as an administrative assistant in a hectic, busy environment
  • Ability to quickly learn event management systems and other software programs
  • High proficiency in all MS Office programs

Preferred Qualifications

  • Bachelor’s Degree
  • 4+ years of administrative experience

 

To apply please send cover letter and resume to jshankman@wise-school.org

NO PHONE CALLS PLEASE

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