Catering Administrative Assistant

Location: Pacific Palisades, CA

Type: Part Time to Full Time

Min. Experience: Entry Level

 

About the Position

The Catering Administrative Assistant position is responsible for supporting the Director of Catering Sales, and others, on all catering business at the Club.

THIS IS A PART-TIME POSITION UNTIL MAY 1 WHEN IT BECOMES A FULL-TIME POSITION.

About The Riviera Country Club

Opened in 1927, The Riviera Country Club has a storied history, and its championship golf course is world-renowned.  The Tennis Club opened in 1963 and has hard clay and practice courts, along with programs for all levels of play.  We are passionate about the sophisticated elegance of our amenities and service.  Our Members enjoy the “Riviera Lifestyle,” which includes the philosophies of Respect Life, Heath for Life and Enjoy Life.  We’re equally passionate about living our vision, mission and principals which start and end with “Only the best is good enough.”  The vision is embodied in our employees, who are carefully screened, selected and trained.

About You

You are highly organized and accurate.  Learning new tools, systems and software come easily to you.  You understand and live by the concept of being a “team player, making sure that collaboration is essential to your success, as well as the success of those who work with you.  You care innately about people, and your goal is to please our Members and guests.  “It’s not in my job description” is not part of your professional vocabulary.

Job Responsibilities

  • Use CaterEase, Word, Excel, PowerPoint, and Social Tables on a personal computer) to produce contracts, correspondence, and other documents.
  • Accurately input and maintain data in CaterEase booking system according to CaterEase standards.
  • Answers telephone and respond to caller inquiries, speaking in a clear and pleasant manner. Support Sales Department and Catering Sales Department in Mystery Shop initiatives.
  • Completes and formats items such as menus, letters, memos, proposals, contracts, BEO's, mailing lists, gifts, etc. as requested by the Director of Catering Sales and Senior Leadership.
  • Assist with nurturing and maintaining relationships with clients.
  • Assist other departments when necessary.
  • Maintains Catering Department office supply and operating department inventory.
  • Answers telephone for other individuals within Catering Sales Departments in their absence from the office.

Job Requirements

  • High School diploma or equivalent
  • 1-2 years in an administrative role, preferably in sales or catering
  • Excellent knowledge of the English language is mandatory as well as the ability to speak, read and write clearly.

Compensation

This is a part-time position, paying $13-$14 per hour until May 1, when it becomes a full-time position paying $14-$16 per hour plus 100% paid single insurance (medical, life, dental).  We offer a 401(k) with employer match as well as paid vacation and sick days.

During the part-time phase, you can choose your schedule up to 21 hours per week.

The Riviera Country Club is an Equal Opportunity Employer.

PLEASE, NO PHONE CALLS

 

 

 

 

 

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